Discern. Respond. Celebrate.

A note from annual campaign chairs Carter Kersh and Jim Noonan:

This Sunday marks the beginning of the 2015 Annual Fund Campaign: You Are Here. This year’s campaign will be different from previous campaigns in some significant ways. It will be shorter and more focused, spanning only four weeks from October 26 to in-gathering Sunday on November 23.

Those four weeks will encompass one of the most important annual campaigns in the history of our parish. 2015 is the year that will set the tone and direction for the work of The Chapel of the Cross for years to come. Will we rise to the occasion and the opportunity to use our new facilities to serve God and our community in greater ways than we ever have before? We are confident that we will.

The pledge packets have been mailed. The online 2015 annual fund pledge page has been activated. Please prayerfully and intently discern your ability and intention to contribute to God through The Chapel of the Cross. In the next four weeks, respond to the call indicating your pledge for next year, even (and especially) if you are unable to contribute. Finally, on November 23rd we will celebrate the conclusion of a successful campaign on in-gathering Sunday. Thank you.

Join us Sunday evening for the parish barbecue.  We  will celebrate our new building, celebrate the workers who built it, celebrate the architects and engineers who designed it, and celebrate the planners and officials who helped us make it so. We are expecting a great many of you in our Great Hall.  Check in at the reception desk and pick up your new, permanent COTC nametags in the lobby.  (If you haven’t ordered one yet, you can do it at the BBQ.)

Children can enjoy the EYC’s Carnifall and Haunted House.  The Haunted House begins at 5:30 in the Overlook Classroom on the second floor. Carnifall will unfold in the youth rooms on the third floor.

The meal will be catered by The Filling Station of Robersonville, NC, with chopped pork, barbecued chicken, and vegetarian lasagna. Also stewed potatoes, green beans, rolls, tea, and desert!

The Pentecost Pickers, with special guest Cliff Brown (on banjo, fiddle, guitar, and mandolin) will make beautiful music.  We will also host other representatives from Barnhill, our architects and engineers, the University, the Town of Chapel Hill, Orange County, the State of North Carolina, our utility companies, and others who have helped us come so far towards the realization of  a great vision.

Join us as you begin to discern how you will live into and go out from our new parish house and our beloved worship spaces. You Are Here. Here am I! Send me.

Walker Mabe

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You Are Here: BBQ, Carnifall, Haunted House, and more!

Join us for the celebration.  We  will celebrate our new building, celebrate the workers who built it, celebrate the architects and engineers who designed it, and celebrate the planners and officials who helped us make it so.

We will celebrate the season with EYC’s Carnifall and Haunted House.  And we will celebrate YOU!  For believing in the vision, putting up with the inconveniences, and giving to the cause — again and again.  Please be present for the 2014 Parish Barbecue.

On October 26, following the 5:15 service, we will gather in the Great Hall for barbecue, music, and celebration. The meal will be catered by The Filling Station of Robersonville, NC, with vegetarian options provided.

The Pentecost Pickers, with special guest Cliff Brown (on banjo, fiddle, guitar, and mandolin) will make beautiful music.  We will also host other representatives from Barnhill, our architects and engineers, the University, the Town of Chapel Hill, Orange County, the State of North Carolina, our utility companies, and others who have helped us come so far towards the realization of  a great vision.

The EYC will sponsor Carnifall on the 3rd floor in their new space during the BBQ. Their annual Haunted House will begin at 5:30 pm in the second floor Overlook Classroom. We have room to do it all.

Join us on October 26! You can order COTC t-shirts, pick up your COTC nametags, get your face painted and play games, hear about the You Are Here annual campaign, eat great food, get scared in the Haunted House, and dance to the music!

(To order nametags prior to the barbecue, send an email with first and last name(s) to reception@thechapelofthecross.org.)

Adults $10

Ages 6-18 $5

Children under 6 Free

Reserve and pay online with your credit or debit card by October 20. 

Checks, cash, and credit/debit cards also accepted at the reception desk during business hours and on Sunday mornings.  Payment must accompany reservation.

Walker Mabe

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Begin to discern

Some 250 of you signed up for nametags at the outreach and engagement fair last Sunday.  We will have those ready for you to pick up at the Parish BBQ and “You Are Here” campaign kick-off on Sunday, October 26.  The nametags are Chapel of the Cross blue and white with the You Are Here logo.  The nametags bear each person’s first and last name, with the first name highlighted.  There are no titles or roles — we are all equal here!  On the back, in addition to church contact info, is the following collect.

O God, whose Son Jesus is the good shepherd of your people; Grant that when we hear his voice we may know him who calls us each by name, and follow where he leads; who, with you and the Holy Spirit, lives and reigns one God, for ever and ever.  Amen. (BCP p. 225)

If you did not sign up for a nametag and would like one, please email reception@thechapelofthecross.org.  We ask that individuals and families request their own nametags personally.  We will continue to make them and have them available on Sundays (starting with the barbecue on October 26) for as long as people request them!  We will provide simple storage at the church, although you are not required to leave your nametag here.  It has been Update’s experience that the car glove compartment is the most common place to store nametags and that individuals adopt a system that is best for them.

We all look forward to the dedication of the new building (and the blessing of some older spaces as well) with Bishop Curry on Sunday. We will gather in the Great Hall at 6 pm following an abbreviated 5:15 service.

We will begin in the Great Hall, and then you may remain in the Great Hall or go to the place you would like to see blessed: the Great Hall, terrace, kitchen, main entrance, library, Campus Center, student resident suite, youth rooms, choir room, or preschool classrooms.  The procession will return to the Great Hall for the final sentences and a concluding prayer.

The potluck dinner will begin as soon as the service permits and prior to the start of the congregational meeting.  Please bring a dessert or side dish to share.  If you are coming to the 5:15 service you may drop off your dish in the kitchen starting at 5 pm. The congregational meeting will start by 7:15 and be over by 8 pm.  To make it easier to attend, there will be a nursery for children.

Mark your calendars now for the parish BBQ at 6 pm on October 26.  We should be completely finished with construction and refurbishing by then.  The meal will be catered by The Filling Station of Robersonville, NC.  The Pentecost Pickers will play, joined by our own construction superintendent Cliff Brown.  We will also host representatives from the contractor, the architects and engineers, the University, Town of Chapel Hill,  Orange County, the State of North Carolina, utilities, and many others who have helped us get this far.  Tickets will go on sale soon.

As we begin a new era of worship and ministry, watch for ways to get oriented physically and grounded spiritually in our new home.  We are preparing maps and signs, planning gatherings large and small, and highlighting the involvement of diverse and varied parishioners in the work of the Chapel of the Cross.

Begin to discern how you will be present at the Chapel of the Cross and what your gifts will be as we live into our legacy.

Walker Mabe

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Updated and upgraded

We are “in” the new parish house but work continues all around us.

The solid oak railings around the atrium above the reception area are being installed.  Made of white oak and meticulously stained and sealed, the railings alternate plain and rope spindles between chamfered and tapered newel posts.

The magnificent sound system in the Great Hall, featuring an 18-foot-wide screen and state of the art audiotronics, has been tested and demonstrated to staff.

The second phase of the project, the updating of the older buildings, is well underway.   We added an upgrade of the campus center to the end of the project, and workers have installed new kitchen cabinets and countertops, repainted the walls, and will be laying new carpet.  The temporary wall in the campus center has been removed, and once the finance office has moved into their new location (the current construction office) the students will take ownership of their new campus center library in that spot.

All of Yates will get new carpet — halls and classrooms — and will match the refurbished offices we did at the beginning of the project.  Volunteer painters have moved steadily through the building, starting in the old basement classrooms, and now working in the second floor Godly Play classrooms, applying a much needed coat of paint.

Our kitchen manager, Ellen Cole, will begin stocking the new kitchen Monday and training the first users of the equipment next week.

It’s happening!  As we begin a new era of worship and ministry, watch for ways to get oriented physically and grounded spiritually in our new home.  We are preparing maps and signs, planning gatherings large and small, and highlighting the involvement of diverse and varied parishioners in the work of the Chapel of the Cross.

Plan to attend the Outreach and Engagement Fair with Dinner on the Grounds on Sunday. Celebrate the dedication of the building on October 5, followed by a potluck and a special congregational meeting.  Begin to discern how you will be present at the Chapel of the Cross and what your gifts will be as we live into our legacy.

This fall we will also open the 2015 annual fund campaign, You Are Here.  The annual fund supports our programming, outreach ministry, building upkeep, and staff.  Just a few weeks remain in 2014 — is your Spirit at Work pledge up to date?
Walker Mabe

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Congregational meeting called to adopt new vestry election process

Update makes way for several highly talented special correspondents this week.  Changes in procedures, processes, and programming are a natural and exciting outgrowth of a new building.  This email includes:
  • A congregational call to meeting from Senior Warden James Moeser
  • A news release describing the vestry’s action around the new voting process, written by Ted Vaden
  • The proposed by-laws that will be up for adoption on October 5
  • A Q&A addressing questions that might arise about the new process, written by Joe Ferrell
Call to Meeting from the Senior Warden
On behalf of the Vestry, I am calling a special meeting of the congregation of the Chapel of the Cross on Sunday, October 5 in the Great Hall of the new building at approximately 7 pm, following the dedication ceremony.  The purpose of this meeting is to consider an amendment to the parish bylaws concerning the election of the Vestry.  These changes, which are described in detail below, are intended to increase participation in the electoral process for all members of the parish.  They were prepared by a special task force, appointed by the Vestry, and chaired by Joe Ferrell.

Vestry adopts new Vestry election process
By Ted Vaden

The Vestry in August unanimously approved a new method for electing Vestry members that will allow wider participation of parishioners.

The new procedure will allow more people to participate in Vestry selection, allow the election to conclude in a single meeting in the new Great Hall and eliminate the need for runoff elections occurring over a period of weeks.

It replaces the current election process that allows voting only by members present at the Annual Meeting. That procedure in effect disenfranchised parishioners who couldn’t attend the Annual Meeting.

The new election rules were drawn up by a Bylaws Committee chaired by Joe Ferrell and including Eugene Dauchert, Mary Beth Grealey and Doug Kelly.  At its August 28 meeting, the Vestry unanimously accepted the proposed bylaw changes, which will be presented to the Parish for final approval at a congregational meeting on October 5.

The key features of the new election process are:
  • Nominations for Vestry members must be submitted four weeks before the Annual Meeting of the parish.
  • An Advisory Ballot listing all nominees will be distributed to all voting members of the parish at least two weeks before the Annual Meeting.
  • Parishioners will return completed ballots to the Parish Office by the Friday before the Sunday Annual Meeting.
  • Results will be reported at the Annual Meeting. Those who receive a majority will be elected by acclamation.
  • If fewer than four candidates receive a majority, parishioners at the Annual Meeting will vote by paper ballot to fill the remaining positions. Several rounds of balloting may be needed, but all balloting will be completed at the meeting until all seats are filled.
The Vestry saw several benefits to the new voting procedure. The main one is that it provides a means for every voting member of the parish to participate. The “advisory ballot” concept gets around a diocesan requirement for voting in person, since a final vote still will occur at the Annual Meeting.

The procedure eliminates the need for multiple votes at separate services and for runoff votes on later dates.

And perhaps most pleasing, the single-venue, single-day election will allow for an Annual Meeting in the Great Hall that combines fellowship with business.

Walker Mabe

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September Vestry Actions

At its meeting on September 18, the Vestry:

  • Met over supper for informal conversation with the eight members of the new class of the Johnson Service Corps;
  • Approved a proposed revision to the By-laws of the Preschool at the Chapel of the Cross;
  • Learned that at a called meeting of the parish on Sunday, October 5, following the blessing of the new facilities by Bishop Curry and a potluck dinner, parishioners will be asked to approve proposed revisions to the By-laws of the Chapel of the Cross, will be introduced to the Annual Campaign, and will hear a state of the parish address by the Rector.

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Going up

We can safely say we are in the final phases of our big project.  Parishioners, staff, designers, inspectors, contractors, and subcontractors are working hand in hand to bring everything to a conclusion.

  • A row of cedars and holly bushes lines the pavement beside the Morehead parking lot.  Rich turf surrounds the entrance and the historic marker beside the chapel.  Cyclists can park their steeds at handsome bike racks.  The playground awaits.
  • The new elevator has been commissioned and staff trained in all its various functions.  The slate floor matches the floor in the entrance hall and the walls are wooden paneling with stainless steel accents. We all look forward to going up together!
  • A cohort of workers has been beneath the parking lot, via the manholes, checking on the storm trap to see how it’s been performing over the past six weeks.  They will be back to check again in a couple of months.
  • The HVAC contractors and control system designers have been fine-tuning and tweaking the HVAC, including the old systems in the church and chapel, which are not new but are governed by new controls.  This Sunday you may see signs that our system is being watched!
  • The beautiful reception desk and library shelves — built from red oak from the trees we cut down a year ago — are ready to be put into service.
  • The transition committee is preparing for the move from temporary quarters into the new building, set to occur at this writing next week.

It’s happening!  As we begin a new era of worship and ministry, watch for ways to get oriented physically and grounded spiritually in our new home.  We are preparing maps and signs, planning gatherings large and small, and highlighting the involvement of diverse and varied parishioners in the work of the Chapel of the Cross.

Plan to attend the Outreach and Engagement Fair with Dinner on the Grounds on September 28. Celebrate the dedication of the building on October 5, followed by a potluck and a special congregational meeting.  Begin to discern how you will be present at the Chapel of the Cross and what your gifts will be as we live into our legacy.

This fall we will also open the 2015 annual fund campaign, You Are Here.  The annual fund supports our programming, outreach ministry, building upkeep, and staff.  Just a few weeks remain in 2014 — is your Spirit at Work pledge up to date?

Walker Mabe

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